PAVE/Evaluated Clinical Experience : Application Process

Candidates must have graduated from an AVMA-listed school of veterinary medicine within the last 10 years??? and must be fluent in spoken and written English. The AAVSB stipulates that the candidate must have passed the PAVE Qualifying Science Exam. (The North American Licensing Examination (NAVLE) is not a prerequisite, it may be taken before or after the ECE year.)

[annotate with key dates]

Your application for the 2023-24 academic year should reach us by July 27, 2022, unless agreed otherwise. Please complete this application form, and submit it with the following, with English translations:

  • Letter of intent and application form
  • Curriculum vitae
  • Veterinary education credentials (diploma, grades)
  • Qualifying Science Examination (QSE) score (PAVE candidates)
  • English language (TOEFL) test results or other proof of fluency (oral and written)
  • Passport photograph page copy or screenshot
  • Three letters of recommendation from veterinary school tutors and/or veterinary professionals you have worked with since graduating
  • A non-refundable application fee of $50??

[and check YC’s process]

Your application will be acknowledged, and will then be reviewed by Penn Vet’s ECE Admissions Committee. You will be notified of our decision by October 1, 2022.

Your acceptance of the formal offer must reach PennVet by October 8, 2022.

Program start and end dates…[add 2023-24 dates]

Supporting Documentation


Penn Vet’s PAVE Committee will review all applications received before the deadline. A shortlist of candidates will be drawn up, and these candidates will be called for interview (videoconference). Referees may be contacted during the selection process.

If selected, each candidate will be contacted to accept or decline the offer of a seat by a specified deadline. Upon formal acceptance, the candidate should send an initial fee of $500, along with [admissions form??]

(The $500 fee will be applied to the program tuition. Should there be a postponement of the program the $500 deposit will be lost, however the application packet and application fee will be carried over to the following program start date, however another $500 tuition deposit will be required.)


Fees for the year: estimated as …? Invoiced for each semester, pay before start of semester [refer to dates for 2023-24]; no loan applications; no refunds for dismissal from the program.

Upon Acceptance…Next Steps [separate page, mostly links to Penn Vet student pages, but addressing fact that they are new students, albeit fourth year]


Penn’s International Student & Scholar Services (ISSS) is a resource for advice on the F-1 student visa and obtaining Form I-20. Candidates are enrolled as full-time, out-of-state students. All visa expenses are the responsibility of the candidate.

externship? CPT permit? OPT visa (not necessary?)


Penn’s Student Health Services page sets out the immunization process for uploading proof of vaccinations, including COVID and flu shots. Rabies immunization is a Penn Vet-specific requirement; you will need to insert rabies information on the vaccination form, under ‘Other’. Students will need to provide proof of health insurance cover.

Performance Expectations and Evaluation

Rotations – description, expectations; externship? Duties as those required of Penn Vet fourth year veterinary students, treated and evaluated in the same way. As enrolled full-time students, evaluated at the end of each clinical rotation and externship phase. Confirmation of satisfactory completion of the ECE is submitted to AAVSB.

Failure to comply with attendance regulations could result in dismissal from the program, with loss of visa status and no recourse for reimbursement of fees. Unauthorized absences of longer than three days must be reported to [which Penn Vet office?] and to the Department of Homeland Security. 

Orientation and Probationary Period?

Successful candidates are expected to arrive and be present for orientation one week prior to the first day of the program. There is a four-week probationary period. Satisfactory performance during this period will result in final acceptance into the program. Each student is allocated a mentor from the peer group.


Penn Vet does not guarantee that participants will pass the year; program requirements may change from year to year.


The What You Need to Get Started page is a useful resource for students, along with a set of FAQs; you can put any questions not answered here to the PAVE program coordinator, or? [insert button].