PAVE/Evaluated Clinical Experience : Application Process

Candidates must have graduated from an AVMA-listed school of veterinary medicine within the last 10 years??? and must be fluent in spoken and written English. The AAVSB stipulates that candidates must have passed the PAVE Qualifying Science Exam.

The North American Licensing Examination (NAVLE) is not a prerequisite, it may be taken before or after the ECE year.

[replace with 2023-24 calendar, and annotate with key dates]

Your application for the 2024-25 academic year should reach us by September 2023??, unless agreed otherwise. Please complete this application form, and submit it with the following (with English translations):

  • Letter of intent [and application form – necessary? if so, design one] (it would be helpful if you could include an overview of your education, your veterinary experience thus far, and your future goals)
  • Curriculum vitae
  • Veterinary education credentials (diploma, grades)
  • Qualifying Science Examination (QSE) result, or date on which examination will be taken [for PAVE candidates]
  • English language (TOEFL) test results or other official score demonstrating fluency (oral and written)
  • Form of identification: passport photograph page copy or screenshot
  • Three letters of recommendation from veterinary school tutors and/or veterinary professionals you have worked with since graduating; please include their names and contact details
  • A non-refundable application fee of $50?? XXX

Your application will be acknowledged, and will then be reviewed by Penn Vet’s ECE Admissions Committee. We will conduct interviews by video-conference with short-listed candidates during November. Your referees may be contacted during the selection process.

Preparation

Candidates often ask what they can do to increase their chance of success (in being interviewed, accepted, and for the year itself). Aside from your solid academic performance, important things to demonstrate are how you have learned from/developed through your experiences; also anything you have done that goes beyond what has been required (volunteer work and research, for example). In addition, practicing your English language skills, in order to be able to demonstrate good understanding and communication, will really help.

Acceptance

If your application is successful, and you wish to accept the place, you will be required to pay a $4,000 deposit to secure it by the date specified in the offer letter. (This amount will be subtracted from your total fee for the year.) Withdrawal after accepting an offer will mean the $4,000 is forfeited.

Fees

Please read the advice under Cost of Attendance: Tuition, Fees & Expenses for cost of attendance and budgeting for the year, and specifically the ‘4th Year’ and ‘Total (non-PA resident)’ figures. Invoices are sent out before each semester begins.


Upon Acceptance…Next Steps [separate page, mostly links to Penn Vet student pages, but addressing fact that they are new students, albeit fourth year; incorporate explanation of and link to https://global.upenn.edu/isss/new]

Visa

Penn’s International Student & Scholar Services (ISSS) is a resource for advice on the F-1 student visa and obtaining Form I-20. Candidates are enrolled as full-time, out-of-state students. All visa expenses are the responsibility of the candidate.

externship? CPT permit?

Health

Penn’s Student Health Services page sets out the immunization process for uploading proof of vaccinations, including COVID and flu shots. Rabies immunization is a Penn Vet-specific requirement; you will need to insert rabies information on the vaccination form, under ‘Other’. Students will need to provide proof of health insurance cover.

Performance Expectations and Evaluation

Rotations – description, expectations; externship? Duties as those required of Penn Vet fourth year veterinary students, treated and evaluated in the same way as an enrolled full-time student, evaluated at the end of each clinical rotation and externship phase. Confirmation of satisfactory completion of the ECE is submitted to AAVSB.

Failure to comply with attendance regulations could result in dismissal from the program, with loss of visa status and no recourse for reimbursement of fees. Unauthorized absences of longer than three days must be reported to [which Penn Vet office?] and to the Department of Homeland Security. 

Orientation and Probationary Period?

Successful candidates are expected to arrive and be present for orientation two weeks?? prior to the first day of the program. There is a four-week probationary period. Satisfactory performance during this period will result in final acceptance into the program. Candidates will also be required to complete a set of clinical competencies [explain this]. Each student is allocated a mentor from the peer group.

Disclaimer?

Penn Vet does not guarantee that participants will pass the year; program requirements may change from year to year.

Contact

The What You Need to Get Started page is a useful resource for students, along with a set of FAQs; you can email any questions not answered here to the Program Coordinator docsam@vet.upenn.edu.